How to Dramatically Improve Your Personal Productivity (by 200%) 5/5 (2)

Being more productive used to be one of those New Year’s resolutions I always aimed for. As a student and also later, when I started my first company, being focused was not easy for me. Projects and tasks seemed to pile up very fast and soon enough I was totally blocked and frustrated. Does this sound familiar to you? 

1. Create a System That Works For You

Chad Dickerson, the CEO of Etsy once said that “It doesn’t matter what your system is, you just have to have a system.”

This basically means that not every strategy will work for you.

Instead of listening to 20 productivity experts and following 100+ rules, find what really works for you and stick to it.

Most often, even the most simple rules can make a big change.

Imagine that every time when you enter your house you drop your keys at a random place. Next time you are in a rush, you waste time and effort looking for those keys, right?

Wouldn’t it be easier to just find a specific place for your keys at home? So next time you are in a hurry you know exactly where to look at.

Creating a system for optimizing your work is usually as simple as finding a space for your keys.

You just have to know where to start.

2. The Secret to Productive Work is Extreme Focus

So, what does it mean to be productive?

Increase productivity

Simply put, it means that you produce in an efficient way. Not wasting time or resources. But to be truly productive, you have to master the art of focusing.

If your attention is all over the place, it will be very hard to accomplish anything. As soon as you focus on your primal task, your efficiency increases.

With focus comes “the flow”, which basically looks like a strong power that simply doesn’t let you do anything else than being completely focused and working on your task.

But how to define the right task? 

Let’s check it out.

3. The Most Important Question to Ask Yourself

Most people believe that the most important question is: How can I accomplish a specific task? 

While knowing the how is important, knowing the why is crucial.

Once your “why I’m doing this” is truly answered, the how usually comes automatically to your mind.

That’s how it works.

But without knowing the why, the how won’t help you either.

So before you start working towards your goals, ask yourself why do I want to do it and do not continue with the work before you are 99% sure you have the right answer.

4. Break Your Goal Into Micro Tasks

Once your why is answered, it’s time to set the goals that will help you achieve the results you are looking for.

“Setting goals is the first step in turning the invisible into the visible.” ― Tony Robbins

This is the step where you actually start making things happening. You can use a tool like Evernote to write your goals down. Using a pen and paper is also an option.

Having your goals written down will help you see a broader picture without losing your focus.

Sometimes, it can be overwhelming looking at your goals while knowing you haven’t even started the real work to get any closer to your final destination.

To avoid the unnecessary stress, I use the following strategy.

On the top of your notebook write down the main goal that you want to achieve.

Make sure it is very specific such as: I want to write a 200-page book until the end of December 2018.

Below that, answer the why question, so why do you want to achieve this goal? What’s in the game for you? Try searching for inner reasons.

Then a quick brainstorming session follows. Try to write down all the tasks that will get you closer to your goal.

Finally, you rank them in order from the most important to the least important.

One tip – the first task you should focus on is the one that will make all other tasks easier or even unnecessary.

Now it’s time to do some work.

5. Block All Unwanted Notifications 

You expected that, didn’t you?

I’m sure you agree with me that one of the worst productivity killers is to get interrupted by not so urgent emails and endless social media notifications.

Even if you see the notification popping up and resist opening it, you’ve already lost your focus. So the best thing is to totally prevent any kind of temptation.

Turn off all apps, notifications, even your smartphone or, if possible, disable connection to your wi-fi.

Do whatever necessary to avoid any distractions coming from the electronic devices.

Same goes for other interruptions such as co-workers, your dog or neighbors (if you work at home), etc.

As soon as your mind is less distracted, your productivity skyrockets.

Consequently, you achieve your goal faster. Much faster.

6. Keep The Momentum 

Once we have the momentum, a LOT can be done. But you have to smartly balance your work-rest cycle to keep the momentum for as long as possible.

Increase productivity

I do advocate a 60-90/15 strategy which basically means you work for 60-90 minutes, and then a short break follows.

Your repeat the cycle several times per day.

That’s an effective way to ensure you will keep the momentum for several hours, you’ll be super productive and energized throughout the whole day.

It’s your way to success.

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By |2018-11-29T15:22:23+00:00July 10th, 2018|Categories: Productivity|Tags: |0 Comments

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Thanks !

Thanks for sharing this, you are awesome !